Teams Addon

Add User and Database Permissions to your basehead setup and stop pesky interns from damaging your files and databases — control who edits files, who adds files, and which databases each team can see.

Some use cases…

• Restrict users from editing files or modifying the database.
• Restrict users from adding files to the database.
• Control which databases a Team can see and pull when using the Database Sharing and Sync (DSS) addon for shared databases.

Inside the Teams panel

Five tabs cover everything you need: who’s logged in, who has what role, which teams exist, which databases they can see, and the permission-system master switch.

Permission levels

Four roles, lowest to highest. Each one gets everything the level below it does, plus more:

• Reader — read-only: search, play, transfer. No metadata edits.
• Editor — Reader + edit files/metadata and manage Groups.
• Curator — Editor + add/remove files and share databases.
• Admin — full access: manage Users and Teams, change LLS master settings.

Only the Login tab is visible to everyone — the Users, Teams, Databases, and Settings tabs only appear when an Admin is logged in.

Login tab — current user, their granted permissions, and which teams they belong to.

• Username + password to log in to the License Server; the button toggles Login / Logout.
• When logged in, the right panel lists exactly what your role can do plus the teams you belong to (each with a color dot).
• Change My Password link appears only when logged in and password changing is allowed for your role.
• Banner: when permissions are off, an Admin sees a note that everyone currently has full access. When permissions are on but you’re not logged in, a “read-only until you log in” banner shows.

Users tab — every user with their role: Admin (full access), Curator (add/remove files + share DBs), Editor (edit metadata + groups), Reader (read-only).

• Grid columns: Username, Email, Permission (inline dropdown — change a user’s role right here), Teams (button opens a picker for that user’s team memberships).
• Buttons: Add User (+), Delete User (✕), Edit User, Change Password.

Teams tab — define teams (Dialog, Music Dept., Production, SFX Team, etc.) and toggle members in or out with one click.

• Left: list of teams, each with a color dot and member count. Below: Add, Rename, Delete.
• Right: members panel for the selected team. Filter box searches users; click a row to toggle membership (a ✓ marks current members). Each row shows that user’s permission badge.

Databases tab — assign teams to shared databases. Only users in the assigned teams can see and connect.

• Left: shared databases registered on the License Server (name, host IP, port) with a Refresh button and total count. Unregister removes the selected one.
• Right: teams that can access the selected database. Add Team / Remove Team grant or revoke access.
• Net effect: a user sees / uses a shared database only if they belong to a team that’s been granted access.

Shared “Teams mode” databases also appear in Options → Manage Databases — the remote/Teams database list a member pulls and activates.

Settings tab — master switch for the permission system, offline-clients toggle (for air-gapped studios), and LAN license info.

• Enable User Permissions — when on, all users must log in and are restricted by their role; when off, everyone has full access.
• Disable Password Changing — non-Admins lose the Change My Password link.
• Clients are Offline — disables internet pings on client machines; use for fully air-gapped studios.
• Disable Internet Checks on Server — the License Server stops reaching out for license validation/updates. An amber warning banner shows while this is active.
• License Information (read-only) — License Type, Serial Number, Total Licenses, Active Licenses.